Fleet management is generally referred to as the procedure which is utilised by businesses to maintain and keep the track of their fleet of commercial vehicles. It then involves a range of activities, including vehicle tracking, enhancing driver health and safety, and vehicle maintenance.
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Fleet Management System and Its Functions
The drivers and the vehicles are two separate spheres that fleet management deals with. While the vehicle is in use, fleet management software (FMS) is typically utilised to gather data from a few crucial areas. The areas that require improvement are then revealed through analysis of the data, allowing for immediate improvements.
Vehicle Data Collection
To ensure driver safety and prevent delays, fleet vehicles must be properly maintained and functional. Whether a fleet has a dozen trucks or a thousand, keeping track of it requires detailed documentation, such as the following:
- Vehicle tracking and diagnostics — Real-time information on the whereabouts and condition of a vehicle can be used to track a disabled vehicle, provide assistance or a replacement, or help the driver in other ways.
- Vehicle Maintenance Scheduling – A fleet vehicle must have a regular maintenance schedule. In order to make sure the vehicle receives the right care, an FMS typically includes maintenance notifications.
- Vehicle Wear and Tear — Over the course of its life, a fleet vehicle will inevitably experience wear and tear. Fleet managers can more accurately assess when a vehicle needs to be replaced and retired by tracking it.
- Tracking Fuel Costs – Fuel is one of the biggest costs for fleet cars. While real per-gallon expenses cannot be managed, fuel usage can be monitored to save expenditures.
Driver Data Collection
The security of fleet vehicles, drivers, cargo, and the general public must be guaranteed. We can’t keep things under control by assuming the best and crossing our fingers. Data is essential for managing driver service hours, dispatching, and promoting safe driving habits.
- Dispatch management: A significant factor in a fleet’s efficiency is precise dispatching and effective route planning. An FMS makes sure that drivers and dispatch are in constant contact.
- Fleets are required by the FMCSA to gather information on drivers’ work schedules and breaks. The monitoring of service hours guarantees that drivers get the rest they require to operate their vehicles safely.
- Safety Management – Monitoring a driver’s braking patterns, average speed, and cornering speeds are also crucial. This information can be used to locate high-risk drivers who require additional safety instruction.
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